Legal Personal Assistant in our ICM/BK department (m/f)
Allen & Overy

It’s Time

Allen & Overy is a leading global law firm operating in over thirty countries. By turning our insight, technology and talent into ground-breaking solutions, we’ve earned a place at the forefront of our industry. Our lawyers are leaders in their field – and the same goes for our support teams. Ambitious, driven and open to fresh perspectives, we find innovative new ways to deliver our services and maintain our reputation for excellence, in all that we do.

The nature of law is changing and with that change brings unique opportunities. With our collaborative working culture, flexibility, and a commitment to your progress, we build rewarding careers. By joining our global team, you are supported by colleagues from around the world. If you’re ready for a new challenge, it’s time to seize the opportunity.


Department purpose

Our ICM/Banking department in Luxembourg is currently looking for a Legal Personal Assistant (m/f).


Role purpose

The main responsibility of this role is providing administrative support to the ICM/Banking team.


Key relationships

As a Legal PA, you will work in close collaboration with Legal PAs / fee earners of the ICM/Banking department as well as with the Finance department, allowing you to build robust relationships.


Role and responsibilities

  • Provide administrative support to the ICM/Banking team and the Regulatory Partner

  • Track billing reference (for e-billing clients), prepare and follow up legal documents: correspondence, file opening, comfort letters, procedures, RCS searches, etc.

  • Organize and file documents: e-mails and legal documents

  • Monitor the encoding of daily services and expense reports

  • Manage lawyers' phone calls, calendars and contacts

  • Make appointments, book meeting rooms and travel arrangements


Key requirements

  • Excellent communicator who engages with others and works effectively in a team

  • Able to work autonomously with limited supervision

  • Good writing skills

  • Good organisation and sense of initiative

 

Who we are looking for

  • High education in secretarial work

  • Fluent in French and English

  • Computer literate with experience in Microsoft Office

  • Experience in a legal environment


Apply now