Experienced Assistant (m/f/d)

Baker McKenzie's Luxembourg office is part of a global law firm, which offers a wide range of expertise and legal solutions customized to our international clients' needs. We advise clients on market-leading transactions in key industries, including banking, insurance, asset management, pharmaceuticals, oil, energy and real estate.

Baker McKenzie Luxembourg is looking for an experienced Assistant who will be in charge with our current Assistant of the assistantship of our Tax team which consists of 3 partners; 15 associates and 1 Knowledge Manager.

You will be in charge of:

  • Managing electronic diaries, schedules and meetings for the Partners,

  • Providing general administrative support (drafting and reviewing documents such as letters and emails, scanning, filing, etc.);

  • Providing specific administrative support to the whole team, like following and updating the latest tax codes and preparing the tax returns in a proper format

  • Providing administrative assistance and expertise on Word, Excel, PowerPoint and Visio documents;

  • Preparing and following-up assistance for client records;

  • Being in direct contact with the Tax authorities in Luxembourg

  • Compiling and preparing documents for internal and external meetings;

  • Taking care of expense forms and mission orders;

  • Handling regular external and internal mail for the team;

  • Taking care of incoming calls;

  • Organizing meetings and trips abroad.

Experience & qualifications required:

  • A degree related to administration, assistantship or secretarial support

  • Minimum of 3 years of successful experience as an administrative assistant;

  • Full proficiency in the use of Word, Outlook , PowerPoint, Excel is mandatory;

  • Very good command of the use of Visio is mandatory;

  • Fluency in English and French is mandatory;

  • Communication skills in German or Luxembourgish would be an asset;

  • Knowledge in the use of Myguichet for the filing of Tax documents; 

  • Strong academic, personal and technical skills;

  • Attention to detail and accuracy, efficiency and flexibility;

  • Ability to work in a team;

  • Ability to be proactive and take initiative;

  • Ability to multitask and prioritize work flow.

Candidates can submit their applications containing an introduction letter and a resume by email: 

[email protected]