Company Secretariat Officer
Lombard International Assurance S.A.

Job Description

About Lombard International Group

Lombard International Group is a leading provider of global wealth and succession planning solutions with 30+ years’ experience.  We have the strength and expertise to help high net worth and ultra-high net worth individuals, their families and institutions to protect, preserve and pass on their legacy to future generations.

It is in our nature to constantly innovate! We love what we do, quickly adapt, and we are agile, as well as being committed to serve our partners and clients across the globe with Best in Class wealth solutions and tailored services.

The Group serves over 25 markets across Asia, Europe, Latin America and the United States, providing multi-jurisdictional, unit linked life insurance and annuities on a global basis, with a deep understanding of local regulations, cultures and attitudes.

European assets under administration are of €46.3 billion (as at 31 December 2022). Our global team of almost 600 employees includes more than 60 technical experts specializing in multiple jurisdictions.

Funds managed by Blackstone own Lombard International. Blackstone Group L.P. is one of the world’s leading investment firms.

For further information about Lombard International, please visit:

At Lombard, it is in our nature to innovate!

We love what we do, quickly adapt, and we are agile, to bring out the very best in what we do


The Company Secretariat Officer is responsible for supporting the Group Company Secretariat Manager and the Group General Counsel with various board governance and business governance related matters.

Your role – Are you ready for a challenge?

  • The Company Secretariat Officer is accountable for:

  • Providing service support to the Group Company Secretariat Manager and to the Group General Counsel and Company Secretary;

  • Supporting with the coordination and logistics for the Board and Committees meetings;

  • Preparing the minutes and resolutions of the Board/Committees meetings, as required;

  • Maintaining the action logs from the meetings;

  • Maintaining and updating the signature lists and supportive documentation for the Luxembourg Head Office and the Branches;

  • Liaising with various departments (including external parties when/as needed) for corporate-related KYC matters Liaising with external providers (where applicable) for CoSec-related activities;

  • Filings on the Luxembourg Trade and Companies Register;

  • Corporate record-keeping;

  • Risk champion/deputy role;

  • Other CoSec-related activities as needed from time to time (e.g. annual corporate insurance renewal and maintenance of the corporate insurance log)

Your profile – Have you got what it takes to become our Company Secretariat Officer?


  • Law graduate

  • 1-3/5 years of relevant company secretarial experience, preferably in Luxembourg

  • Strong organisational skills

  • Positive, diligent attitude and willingness to learn

  • Good communication skills and ability to act proactively

  • Teamwork oriented

  • IT skills (Office)

  • Fluent in English; French is a strong asset


Additional Assets

  • Technical skills (for example corporate law, insurance law, etc.)

  • Soft skills (presentation skills, etc.)

  • Trainings and Certifications


We offer you

An exciting opportunity to build a network of contacts across the organization in a collaborative and diverse workplace. At Lombard International we have a diverse team of over 40 nationalities. We are always looking for exceptional talent to join our team. Because our people are our greatest assets, you will enjoy recognition and rewarding packages. We also offer you the possibility to shape your professional career in line with your own goals and the opportunity to work with the top talent in the industry. The work can be challenging but Lombard International is always a great place to work. We are committed to extending equal employment opportunities to all individuals.


Be a part of our community!

Lombard is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Given the sensitive nature of our business, industry sector and the role as described, the selected candidate is required to provide a criminal record (Bulletin n°3 for Luxembourgish residents). This excerpt will be kept by Lombard International Assurance S.A. in compliance with article 8-5 (2) of the law of 23 July 2016 and for no longer than one month from the conclusion of the employment contract; otherwise it will be destroyed without any undue delay should the candidate not be hired.

Should you be interested in pursuing this opportunity, please send your application in full confidence to Lombard International Assurance S.A,

Lombard International Assurance is aware of its obligations under the General Data Protection Regulation (GDPR) and is committed to processing your data securely and transparently.

Our Recruitment privacy notice is in line with GDPR and provides more information with regards to the types of data that we collect and hold on you as a job applicant, including for the performance of Background Checks.  It also sets out how we use that information, how long we keep it for and other relevant information about your data. For full details please click here Recruitment Privacy Statement